FAQ for Purchasers Module in OptiFlow

The Purchasers Module in OptiFlow is designed to streamline and automate the procurement process, enabling efficient management of purchases and ensuring a steady supply of materials necessary for production. This module provides a comprehensive suite of features to optimize purchasing activities, control budgets, and monitor logistics, both locally and internationally.

Key Features and Functionalities.

Category Selection and Product Details.

Store detailed information for each product, including:

• Product Name: The specific designation of the item.
• Manufacturer: Information about the producer or brand of the product.
• UPC (Universal Product Code)

Logistics and Cost Management.

Local and International Shipping:

Manage all logistics associated with purchasing, including selecting shipping methods (air, sea, land) based on cost, speed, and reliability.

Costs and Fees: Track all costs related to logistics, such as:

• Shipping fees (including freight, handling, and insurance)
• Customs duties and tariffs
• Import taxes and VAT (Value Added Tax)
• Local taxes and environmental fees

Include options for different incoterms (example, FOB, CIF) to clarify cost-sharing between buyers and sellers.

Integration with Other Modules

• Seamlessly integrate with the Inventory and Production modules to ensure that procurement aligns with production schedules and inventory levels.

By leveraging these features, the Purchasers Module in OptiFlow ensures that procurement processes are efficient, cost-effective, and aligned with the overall business strategy, contributing to smoother production operations and better financial management.

CIF (Cost, Insurance, and Freight)

Responsibility: The seller is responsible for the cost of shipping, insurance, and freight until the goods reach the destination port.

Risk Transfer: The risk transfers from the seller to the buyer once the goods are loaded onto the vessel at the port of origin.

Cost: Generally more expensive because the seller covers more costs, including insurance.

FOB (Freight On Board)

Responsibility: The buyer is responsible for the cost of shipping and insurance from the moment the goods are loaded onto the vessel at the port of origin.

Risk Transfer: The risk transfers from the seller to the buyer once the goods are loaded onto the vessel.

Cost: Typically less expensive as the buyer has more control over shipping and insurance arrangements.

In summary, CIF places more responsibility on the seller until the goods reach the destination port, while FOB shifts responsibility to the buyer once the goods are on board the vessel at the port of origin.

List items, ingredients and materials, managed in the database to view and modify details.

1. What is the purpose of the Purchases Database?

The Purchases Database is designed to help you manage and track all purchase transactions efficiently. It allows you to store, retrieve, and analyze purchase data to streamline your procurement processes.

2. How do I search for a specific purchase?

To quickly search for a specific purchase, use the List Purchases button. This feature allows you to filter and find purchase records based on various criteria such as date, vendor, amount, or purchase ID.

FAQ: Finding Supplier Information in the Purchases Database

Q1: How do I search for a supplier in the database?

A: To search for a supplier, use the search bar at the top of the supplier list page. You can enter the supplier’s name, ID, or any related keyword. The system will display matching results instantly.

Q2: Can I filter suppliers based on specific criteria?

A: Yes, you can filter suppliers by various criteria such as location, product category, rating, and more. Use the filter options on the left-hand side of the supplier list page to narrow down your search.

Q3: How do I view detailed information about a supplier?

A: Click on the supplier’s name in the list to open their detailed profile. This profile includes contact information, purchase history, contract details, and performance metrics.

1. What types of fees can I track in the purchases database?

You can track various fees including:

• Shipping and Handling: Costs associated with transporting goods.
• Customs Duty: Taxes imposed on imported goods.
• Landing Fees: Charges for unloading goods at the port of entry.
• Insurance Fees: Costs for insuring goods during transit.
• Documentation Fees: Expenses for paperwork and administrative processes.

2. How do I enter shipping and handling fees for a purchase?

To enter shipping and handling fees:

1. Navigate to the purchase entry form.
2. Locate the “Shipping and Handling” field.
3. Enter the total cost incurred for shipping and handling.

3. Can I track fees for both imported and locally purchased items?

Yes, the database allows you to track fees for both imported and locally purchased items. Ensure you specify the type of purchase (imported or local) when entering the details.